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TEAM COORDINATOR INFORMATION
THERE IS NO 'TEAM FEE', EVERYONE PAYS THE APPROPRIATE INDIVIDUAL ENTRY FEE
THE FAMILY DISCOUNT CAN NOT BE APPLIED ON GROUP ENTRIES.
Family entries should be keyed separately
CONSIDER RAISING FUNDS TO SUPPORT A CHARITY THAT MATTERS THE MOST TO YOUR GROUP, over $400,000 was raised for charity last year. contact the team at Everyday Hero by telephone on 1300 798 768, or by email at info@everydayhero.com.au
The ON-LINE ENTRY SYSTEM is available for
- team entries where a single credit card payment is made on behalf of the entire team. The person nominated as the Team Coordinator will usually handle the entire process on behalf of all the team members, including data processing, payment and distribution of the race numbers, or
- where individual members will enter and pay for their own entry. Being connected to a common team by the Team/Company Name.
Team lists can be viewed online, found under the Event Info tab on our home page.
When using the online system a hard copy is not required. However, ensure that members have been made aware of the Indemnity Form
IF YOUR TEAM HAS A VALID USER ACCOUNT FROM 2010 YOU CAN SIMPLY RETURN TO IT IN 2011. Simply follow these directions....
- Logon via the online system using your logon ID and password from last year. If you have forgotten your password click on the link to have it sent to you.
- If you have valid Entrants from last year there will be a menu item on the right hand side to click on that says "Import From Last Year"
- The next screen will display all your entrants from last year, with a check box next to each one. As you know that they are competing in this year's event just click on the check box for each competitor and then click on the Submit button at the bottom of the page.
- When you return to your My Account page you will see that you now have a number of entered competitors and an outstanding balance. Before you make a payment for these competitors you should click on the "VIEW / AMEND COMPETITORS" menu item. Before payment is made you can edit the competitor details, ie. if they have changed their email address, phone#, postal address etc., even the event they will compete in this year. All these details are fixed once payment has been made.
- When you are happy that the imported Competitor's personal details and the event they are competing in this year are all correct you can click on the "PAY BALANCE" menu item, or import further competitors as they inform you that they are competing again this year.
As a Group Co-ordinator simply ask team members to note their interest on the Online Summary Sheet and then key the data to the online entry system.
If as a charity, you have gained corporate support ask them to complete the Online Summary Sheet and either;
Allow them to complete the registration process, incl payment of entry fee, in-house - then simply forward you a copy of their team list, or
Ask them to return the completed Online Summary Sheet, with payment, to your office so you can complete the registration process on their behalf.
Team members do not all need to be keyed at once. Create your User Account then return to "My Account" to enter team members as they register their interest. Once you have paid for an entrant(s) their details can not be deleted or altered.
Our office will be sending out an email in early July to all User Account holders with valid accounts for 2011. If you think you should have one but didn't get the email, please call the office and we may be able to find it for you.
Entry forms can be downloaded from our site.
Team entries must be processed online by 15th of September, posted By 5th September or in-person by 9th September. Team entries processed online after 5th September MUST COLLECT THEIR RACE NUMBERS from the City-Bay Fun Run Office. Team entries processed after 11th September attract the $15 per entry LATE FEE.
MOST IMPORTANTLY
- decide whether you want all the Race Numbers returned to you for distribution or directly to the participant's home address (better idea if your team is spread over many locations). The address you enter is where we will be sending the race numbers.
- Make sure you know what event your team members want to participate in, changing race numbers at a later date is an inconvenience that we can all do without
POSTAL OR IN-PERSON ENTRIES are available for teams where payment is made by cash, chq or multiple credit cards. Each team member must fill out an entry form; making sure they indicate which event they are participating in and the $value of their entry.
Please collate the entry forms, complete the Hard Copy Summary Sheet and remit the entry fees to the City-Bay Fun Run office before 9th September. Larger groups should complete a Summary Sheet for each Event Category, ie 12k RUN, 12k WALK this will assist us in issuing your race numbers. For smaller groups can you please separate the list into Event category.
COLLECTING YOUR RACE NUMBERS - entries received via the online or postal entry system will have their race numbers returned to the address indicated on their entry once payment has been made.
Please allow 5-7 working days to have your numbers returned by post. Don't leave it too late! If all the numbers are being returned to one central location, remember you need to have time to pass them on.
If you are doing in-person entries, you may be asked to leave your entries and return to collect them. Processing time for smaller teams may only be 20-30 minutes - just enough time for a coffee whilst you wait - for larger teams you can simply agree a time or day to return to collect them.
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